HR Assistant 60%

Grand-Saconnex, Geneva, Switzerland Part-time

The World Council of Churches (WCC) is an ecumenical fellowship of churches founded in 1948, which brings together 350 Christian denominations from all over the world and promotes Christian unity in faith, witness and service for a just and peaceful world.

At its headquarters at the Ecumenical Centre at Grand-Saconnex, the WCC is made of 115 dedicated staff members, coming from all over the world.

The WCC is looking for a dynamic and talented HR assistant at 60% for a maternity leave replacement. If you wish to be involved in a stimulating and diverse work environment, you are most welcome to apply.

 

STARTING DATE:                           January 2020

REPORTS TO:                                Human Resources Manager

TASK:                                              To provide a high level of administrative support

  

SPECIFIC RESPONSIBILITIES:  

  1. Ensure proper and full management of the recruitment process (advertise vacancy notices, contact with selected candidates, organise interviews, reimbursement of travel expenses)
  2. Responsible for general administrative tasks as entry and exit formalities for staff members arriving and leaving Switzerland
  3. Prepare insurance declarations (accident, sickness …) and do follow up
  4. Maintain and develop HR procedures and HR intranet page
  5. Support team members in maintaining the time management system (Mobatime): daily follow-up, monthly reports, assistance to colleagues and contact with provider’s technician and helpline support…
  6. Collaborate with team members with regard to permit formalities (request and follow-up of work permits, contact with local authorities). Prepare and develop documentation (contracts, amendments, reports, communications…)
  7. Prepare Attestations
  8. Archiving of personal files

 

QUALIFICATIONS AND SPECIAL REQUIREMENTS:

Experience :

  • At least one year in a similar position
  • Good administrative skills
  • Ability to keep accurate paper and electronic records
  • Ability to prioritize and handle competing deadlines
  • Have a flexible approach in working in a busy office
  • Awareness of dealing with confidential and sensitive issues

 

Education :

  • A diploma in commercial studies (“Ecole de Commerce”) or equivalent.
  • HR diploma a must (“certificat d’assistant(e) RH”)

 

Competencies :

  • Ability to keep human resources records accurately
  • Thorough understanding of human resources administration
  • Ability to manage computerized human resource management applications (XPert HRM, Mobatime is an asset)
  • Sensitivity to the multicultural and multi-confessional settings of a Christian faith based organization

 

Language skills :

  • English and French: Written and spoken. Other working languages an asset

 

Computer skills:

  • Ability to work with Microsoft Office applications such as Outlook, Excel and Word; in addition, experience with database report-writing tools

  

DEADLINE FOR APPLICATIONS:  18 December 2019

STARTING DATE:  January 2020

 

ABOUT HUMAN RESOURCES AT THE WCC: The WCC is an equal opportunity employer. The sole criteria for recruitment, training and career opportunities are qualification, skills, experience and performance to all its staff members.